Company management should conduct routine monitoring of all employee e-mail correspondence. Such monitoring will reduce the waste of resources such as time and system capacity, as well as protect the company from lawsuits.
E-mail plays a vital role in any company as most of the communication takes place through them. It has all the evidences, code, decisions, any issues which came up and everything is noted in e-mail which are of immense importance. One can not afford to lose such e-mail. On the contrary, these e-mails over a period of time become cumbersome to handle and takes up most of the system memory. This results in both system capacity crisis and system slowness. To counter this, I would agree that company management should conduct routine monitoring of all employee e-mail correspondence.
Even though every employee signs an agreement at the time of joining company, they tend to sell company's confidential information. There are cases wherein employee share these information with some outside party. In return they get some incentive but if caught company can be in trouble. This may led to lawsuits and hamper company's overall reputation. I would not agree that company should delete all emails permanently as in scenarios like lawsuits, these email could be of help as evidences. I would suggest that company should take backup of all the emails and delete from the main system. This will revoke access of individual employee from using old information, it will also create more system capacity enhancing system speed.
However, it is not a good practice to remove entire data of email from system. Some emails are required by the employee on regular basis. In order to counter such scenarios, company should allow user to create a backup of their emails which they require on regular basis and inspect these emails while monitoring on regular basis. These emails should not be having any confidential or sensitive data. If this is tackled, then management should be good to go with the monitoring and deletion process.
During on going projects, developer tend to share product code over emails, which is legally not acceptable. If clients comes to know that their code has been shared over email or by any means of communication it can led to lawsuits and company will be in trouble. This code share among developer is not avoidable, on the other hand it can be dangerous if clients visits company and finds such code being shared. So, it is better if company monitors such emails and delete on regular basis.
Thus, we can infer that company management should conduct routine monitoring of all employee e-mail correspondence. This would ensure that company is free of any chances of lawsuits and security is intact.
| Post date | Users | Rates | Link to Content |
|---|---|---|---|
| 2020-01-03 | himanshu mardikar | 50 | view |
| 2019-12-18 | Chayank_11 | 50 | view |
| 2019-12-06 | chapagain08 | 58 | view |
| 2019-11-28 | Walia Farzana | 50 | view |
| 2019-11-03 | anusingh | 75 | view |
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Grammar and spelling errors:
Line 1, column 310, Rule ID: PERIOD_OF_TIME[1]
Message: Use simply 'period'.
Suggestion: period
.... On the contrary, these e-mails over a period of time become cumbersome to handle and takes u...
^^^^^^^^^^^^^^
Line 3, column 171, Rule ID: THIS_NNS[2]
Message: Did you mean 'this information' or 'these informations'?
Suggestion: this information; these informations
... There are cases wherein employee share these information with some outside party. In return they...
^^^^^^^^^^^^^^^^^
Line 7, column 8, Rule ID: ON_GOING[1]
Message: Did you mean 'ongoing'?
Suggestion: ongoing
...itoring and deletion process. During on going projects, developer tend to share produ...
^^^^^^^^
Line 7, column 218, Rule ID: DID_BASEFORM[1]
Message: The verb 'can' requires the base form of the verb: 'lead'
Suggestion: lead
...or by any means of communication it can led to lawsuits and company will be in trou...
^^^
Discourse Markers used:
['also', 'but', 'however', 'if', 'may', 'so', 'then', 'thus', 'while', 'on the contrary', 'on the other hand']
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance in Part of Speech:
Nouns: 0.268980477223 0.240241500013 112% => OK
Verbs: 0.147505422993 0.157235817809 94% => OK
Adjectives: 0.0845986984816 0.0880659088768 96% => OK
Adverbs: 0.0347071583514 0.0497285424764 70% => OK
Pronouns: 0.0347071583514 0.0444667217837 78% => OK
Prepositions: 0.123644251627 0.12292977631 101% => OK
Participles: 0.0347071583514 0.0406280797675 85% => OK
Conjunctions: 2.59442233366 2.79330140395 93% => OK
Infinitives: 0.0260303687636 0.030933414821 84% => OK
Particles: 0.00216919739696 0.0016655270985 130% => OK
Determiners: 0.0954446854664 0.0997080785238 96% => OK
Modal_auxiliary: 0.0455531453362 0.0249443105267 183% => Less modal verbs wanted (like 'must , shall , will , should , would , can , could , may , and might').
WH_determiners: 0.0108459869848 0.0148568991511 73% => OK
Vocabulary words and sentences:
No of characters: 2527.0 2732.02544248 92% => OK
No of words: 421.0 452.878318584 93% => OK
Chars per words: 6.00237529691 6.0361032391 99% => OK
Fourth root words length: 4.52971130743 4.58838876751 99% => OK
words length more than 5 chars: 0.387173396675 0.366273622748 106% => OK
words length more than 6 chars: 0.256532066508 0.280924506359 91% => OK
words length more than 7 chars: 0.152019002375 0.200843997647 76% => OK
words length more than 8 chars: 0.0950118764846 0.132149295362 72% => OK
Word Length SD: 2.59442233366 2.79330140395 93% => OK
Unique words: 202.0 219.290929204 92% => OK
Unique words percentage: 0.479809976247 0.48968727796 98% => OK
Word variations: 52.6846324302 55.4138127331 95% => OK
How many sentences: 24.0 20.6194690265 116% => OK
Sentence length: 17.5416666667 23.380412469 75% => OK
Sentence length SD: 36.092089007 59.4972553346 61% => OK
Chars per sentence: 105.291666667 141.124799967 75% => OK
Words per sentence: 17.5416666667 23.380412469 75% => OK
Discourse Markers: 0.458333333333 0.674092028746 68% => OK
Paragraphs: 5.0 4.94800884956 101% => OK
Language errors: 4.0 5.21349557522 77% => OK
Readability: 43.1948733175 51.4728631049 84% => OK
Elegance: 1.97 1.64882698954 119% => OK
Coherence and Cohesion:
Essay topic to essay body coherence: 0.408442966545 0.391690518653 104% => OK
Sentence sentence coherence: 0.11355705446 0.123202303941 92% => OK
Sentence sentence coherence SD: 0.0882826113385 0.077325440228 114% => OK
Sentence paragraph coherence: 0.457408746287 0.547984918172 83% => OK
Sentence paragraph coherence SD: 0.133049300299 0.149214159877 89% => OK
Sentence topic coherence: 0.134556408223 0.161403998019 83% => OK
Sentence topic coherence SD: 0.0916410174424 0.0892212321368 103% => OK
Paragraph paragraph coherence: 0.306009401648 0.385218514788 79% => OK
Paragraph paragraph coherence SD: 0.0696001510893 0.0692045440612 101% => OK
Paragraph topic coherence: 0.270771443356 0.275328986314 98% => OK
Paragraph topic coherence SD: 0.101837334581 0.0653680567796 156% => OK
Task Achievement:
Sentences with positive sentiment : 14.0 10.4325221239 134% => OK
Sentences with negative sentiment : 5.0 5.30420353982 94% => OK
Sentences with neutral sentiment: 5.0 4.88274336283 102% => OK
Positive topic words: 9.0 7.22455752212 125% => OK
Negative topic words: 3.0 3.66592920354 82% => OK
Neutral topic words: 3.0 2.70907079646 111% => OK
Total topic words: 15.0 13.5995575221 110% => OK
What are sentences with positive/Negative/neutral sentiment?
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Rates: 66.67 out of 100
Scores by essay e-grader: 4.0 Out of 6
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Note: This is not the final score. The e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.